Financial Administrator -(30 hours/week, term to March 2024 with a possibility of extension)

Financial Administrator_Job Posting_Dec 12, 2024

Altered Minds Inc. is looking for
FINANCIAL ADMINISTRATOR

(30 hours/week, term to March 2024 with a possibility of extension)

General Duties:
● Prepare annual budget in cooperation with the Executive Director
● Maintain financial records and prepare required financial documentation for funders and
for the annual audit
● Analyze and forecast financial requirements for the organization
● Monitor all financial activities, including grants and contracts; ensure all expenses are
within assigned project budget.
● Monitor and implement all accounts payable, check activation and wire
deposits/transactions
● Conduct periodic financial analyses to identify and resolve issues, gaps or variances
● Establish and maintain sound bookkeeping and accounting procedures
● Prepare financial reports for the Board of Directors
● Prepare all regular accounting processes, such as Accounts Payable and Journal
Entries
● Ensure that program funding is in bank account
● Ensure account receivable and payable activities are performed accurately and on time
● Ensure that financial transactions are properly updated and recorded
● Prepare and monitor account reconciliation process in cooperation with the Executive
Director
● Provide support to auxiliary schedules for auditing purposes, as per assigned work
● Analyze general ledger accounts regularly
● Prepare the payroll, direct deposits, Interpreter payroll and paycheques
● Pay monthly invoices for services, including telephone/internet, photocopiers and other
office equipment
● Maintain inventory of capital assets of the Organization
● Maintain staff forms for holidays, sick days and vacation
● Perform bank reconciliations, month-end adjustments and year end working papers
● Process group benefit and pension forms when employees enroll, change status or
terminate
● Pay monthly remittances to CRA
● Prepare T4 and T4As for staff and Interpreters yearly
● Obtain and assess quotes and oversee office and program purchases
● Manage facilities, contacting the building manager to resolve issues as needed
● Respond to requests from the Executive Director and attend to other duties as needed
Education:
• Certified General Accountant, CPA or enrolled in a recognized accounting program
leading to professional designation (CPA), or Business Administration Certificate/Degree
Experience:
• 3-5 years’ experience managing finances in a Canadian non-profit organization
• Experience working within Simply Accounting or a comparable accounting system
Knowledge, skills and abilities:
• Exceptional computer skills (Microsoft Office: Excel, Access, Word, Outlook)
• Able to explain financial accounting processes simply and clearly
• Well-organized, experienced with maintaining complete and accurate records

• Able to work independently and as part of a team
Wage: to be discussed
Term: till March 31, 2024 with a possibility of extension
Deadline for applications: Dec 18, 2024
Start date: ASAP

Please email a resume and cover letter describing your suitability for the position
yulias@alteredminds.ca.

Yulia Savchuk, Executive Director